Tips to successfully plan and manage your next virtual event with event planning software
 

What is Event Planning Software?

Communication tools, project management tools, event management tools, apps, and browser extensions are all part of event planning software.
Event planner software is typically online software or a platform that assists you in planning and managing your online or offline event. Some event planning technologies specialize on online event planning, while others focus largely on offline event planning.

Why do you need an event management tool?

You can construct workflows for your events’ complete lifecycle using an event management solution. This implies that when an event occurs, the tool may automatically alert the appropriate persons, assign the event to the appropriate support area and category, and close/archive the event after it is finished.

What makes an event successful?

It’s often said that effective planning is the key to success in any endeavor. So, if you’re wondering what makes an event successful, the greatest place to start is with diligent, comprehensive, and accurate planning. That involves getting things rolling as soon as possible.

Tips to successfully plan and manage your next virtual event with event planning software:

1. Use an Online Event Planning Software

A cloud-based event management system (Judgify) enables you to collect online registrations via customized forms and event websites that are simple to create. Following that, marketing methods such as social sharing, event listings, and emails can assist you in increasing attendance. When it comes to event management, mobile apps and tailored reporting make every event run smoothly and efficiently.

2. Promote Your Event

Email, social media, and website branding will be the most cost-effective methods of promoting your event. Make sure the event management software contains those features to save you time and money, especially if the software provides easy-to-use templates that can make building emails and sending them to the relevant segments a breeze. Consider posters, local newspaper ads/press, fliers, and other means to disseminate the word through local partners for offline marketing.

3. Guarantee Event Registration Is Simple

Confusing registration is always a turnoff for participants, no matter how great your event is. Make sure that online registration is simple, customizable to varied needs, and quick for attendees. Offer group pricing, early bird discounts, children’s rates, special discount coupons, and other payment choices to appeal to a wider spectrum of potential participants. Don’t forget to use mobile-friendly registration to ensure that you can register from anywhere, at any time.

4. Get Attendees to Interact

Event participation has expanded beyond the confines of the event itself. In today’s society, you should encourage your participants to interact with one another before, during, and after the event. Before the event, whether on your organization’s Facebook page or in a Facebook group dedicated to your race, social media is a terrific method to get people talking and enthusiastic. After the event, consider doing feedback surveys in-person or online (through email or a survey tool like SurveyMonkey or Google Forms), so you can improve for the next time.

5. Rely on Mobile Tools for On-site Tasks

Attendees should be able to check in with a single click using mobile tools. A smart device can also be used to manage schedules and obtain attendee information on-site. You won’t have to deal with clumsy folders and clipboards, double-checking information, or other time-consuming manual procedures with these tools.

6. Maintain a Relationship with Your Attendees

Send automated, personalized thank you notes through your event management system. Continue discussions and picture/video sharing on social media as well. In this manner, you can keep people interested and anxious about your next event. You know how to throw a party. Consider enlisting the assistance of a seasoned event management software system. From registration and marketing to on-site management and everything in between, your job will be made a little easier so you can concentrate on the people rather than the paperwork.

7. Offer Event Bags

Show your participants some love when they cross the finish line (in person or online) with an excellent event bag full of stuff, which also helps raise the brand identities of you and your sponsors. Include healthy and appetizing snacks, coupons, a little something for self-care, items they’ll definitely use, such as portable phone chargers or amazing light-up shoe clips for night runs, sponsored treats, and, of course, the coveted finisher’s medal.

If your event is virtual, you can deliver event bags to your participants’ homes, allow them to pick them up at a certain place, or create a virtual event bag that contains a custom-branded, dedicated landing page with all of your sponsors and more.

Judgify’s All-In-One Solution Has Everything You Need for Success

JUDGIFY can help you grow your events and enhance your revenue. Our innovative, all-in-one solution includes all of the tools you need to attract and convert new members. Relax knowing that your events will be streamlined and supported by event technology that will increase your event and elevate the experience for everyone involved.

JUDGIFY provides powerful analytics and reporting tools, as well as a useful CRM and email tool and a participant experience-enhancing app. Contact us today to learn how JUDGIFY can help your events succeed!

A virtual event is a great way to increase awareness, drive traffic to your website, and establish thought leadership among your target audience. However, it can be challenging to make sure that everything goes smoothly without any hiccups or distractions during the event itself.

Nonetheless, the future of events has arrived. Discover why event organizers rely on JUDGIFY event planning software to power memorable events. Do you want to try out our Event Planning Solution? Begin your free trial today!