Which Submission Management Software works best for my Call for Applications?

Your application calls are your doorway to identifying skills, generating insights, and gaining access to new solutions. But how do you deal with them? Choosing the right submission management software might be difficult. But it all depends on what you require and what is ideal for you and your team.

What is a Submission Management Software, and why do I need one?

A submission management software is an application that is used to manage the submissions of content writers. It helps in the process of evaluating, sorting, and publishing content from a large pool of writers.

The need for submission management software arises when there are more than one contributor to the content production process. In such cases, it becomes difficult for the editor to keep track of all the submissions and also evaluate them. This is where submission management software comes into play by helping in making this process easier and faster.

A submission management system helps in managing submissions, sorting them according to relevance, evaluating them, and publishing them on your website or blog. A good submission management system has features like live chat support, real-time notifications, and so on, which help in better managing the whole process.

To assist you in making your selection, we have compiled a list of items to consider:

1. Real-Time Analysis

It is critical to have a status report on all of your running calls for applications, as well as a thorough dashboard for each call for application separately. The program should provide you with website analytics, demographics of applicants, and other important numbers and performance indicators. These must be checked on a daily basis. This way, you can remain on top of things and take corrective actions as needed.

2. Easy for Applicants

From the perspective of the applicants, the experience must be straightforward and to the point. Applicants, for example, should be able to track the status of their applications. Data entered into the application form should be saved automatically, allowing candidates to return to their applications at any moment before the deadline and pick up where they left off. Such variables ensure that applications are completed at a high pace.

3. Straightforward Process for Judges

The process for judges should be simplified even further. The judge should have direct access to the assigned contributions, which they should examine using simple forms. They should be able to provide comments directly to candidates if they so desire, which brings us to the next topic.

4. Automated Communication

JUDGIFY technical team believes that ensuring automated and cross-functional communication options is essential. JUDGIFY software, for example, allows you to create template emails to send to candidates once they submit their applications. You can also send mass emails to applicants based on their application status, such as announcements or updates.
We introduced chat support for applicants and judges, as well as an optional feedback space between judges and applicants, to improve communication even further.

5. Intuitive Interface and Workflow

Because not everyone is technologically competent, we designed our system to accommodate all types of users. The flow is intuitive and seamless, and the instructions are self-explanatory, allowing users to travel through it without the need for manuals.
We’ve covered this to save you time and make your team’s responsibilities more fun.

6. Easy Form Builders

It should be simple to create submission and evaluation forms. With drag-and-drop form builders and completely customized forms, you can ensure a simple setup. In no time, the forms should be live on your website.

7. External app integration

You must have everything run and maintained in one location. Therefore, integrate your necessary apps with your submission management system. JUDGIFY submission management software enables you to integrate several of your favorite programs, like Google Analytics and MailChimp.

Last but not least, you should test and inspect the system to ensure that it meets all of your call for applications requirements. It should also be simple to use (easy for your team).
Overall, the time and effort required to manage your call for applications should be maintained to a minimum. The greater the emphasis on your program ROI and delivering value for your participants.