What is a Submission System and how does Submission Management Software work?
 

A submission system is a website where submissions can be reviewed, approved, and judged. Submission systems are tools that help administrators simplify the submission process.
Companies, government departments, organizations, and educational institutions can use submission management software to receive massive amounts of digital applications, files, or photographs via a web-based form.

How Submission Management Software Works

This is a basic introduction to how submission management software works for art groups that have never used one before. We’ll use the terms “submission management software” and “submission management system” alternatively in this article.

Art organizations usually utilize submission management software to save time and money, but there is another advantage. Artists are more likely to apply when they see that an organization is using submission management software rather than seeking submissions via email. It’s because artists see that the organization has the resources to run smoothly and is more likely to have the resources to promote the artists with whom they collaborate.

A submission management system frees the art organization of the burden of organizing a mechanism for receiving, sorting, and tracking hundreds of files from artists. On the website that handles the submission management system, the organization would post a call for art. The call for submissions would include the call specifics as well as the submission form.

When the call for art is created, it will appear as a web page that the art group will publish and market. Artists who want to submit their work can do so by registering on the call-for-arts website, filling out the submission form, uploading their files, and paying any application fees. The submission management system saves all data and submission forms, as well as any application payments. When the call-for-arts manager or judge comes to assess the submissions, everything is neatly organized for simple viewing and sorting.

After the works have been chosen or rejected, the submission management system will generate three contact lists for the artists, and the call manager will only have to write three messages that will be immediately delivered to the artists.

When compared to the effort and time saved for art organization employees to accomplish other things like promote artists and build the organization, the expense of adopting submission management software is almost nothing.

With JUDGIFY Submission Management Software:

One system is all you need.

All tasks – by entrants, judges, chairs, and administrators – are handled in one unified, fully integrated solution using JUDGIFY submission management software.

Branding is consistent.

When you use the JUDGIFY submission management platform, our team builds a custom-branded upload portal that complements your current website and visual style. Users will know they are in a safe place.

You’re always in the know.

Sophisticated analytics capabilities in JUDGIFY submission management software can help you reduce confusion and simplify internal and external communication. Key reminders are provided automatically, and the status of any action item is easily determined.

Looking for Submissions Management Software that allows you to handle abstracts, complete papers, prizes, and grant applications all in one place? Don’t look any further!
See our software in action. Schedule a one-on-one demonstration!