Running Effective and Successful Virtual Events: How to Run Your Live Judging Event Remotely

Running Effective Remote Events

How to Run Your Live Judging Event Remotely? With the public response to Coronavirus disrupting in-person team gatherings and conferences, many of our clients are transitioning to large-scale distant collaboration for the first time. Even Judgifyers who are used to day-to-day remote contact are having to learn on the fly as we shift our IRL moments to a remote environment.

We understand that working remotely necessitates modifications to how we interact in person. The same may be said for transforming large IRL events into virtual experiences. We’ve seen firsthand how large remote meetings can be productive, and this is an exciting chance for us to lead.

This comprehensive how-to guide will teach you all you need to know about organizing enjoyable, efficient, and inclusive virtual gatherings.

How to run your live judging event remotely

Some awards programs choose to organize a live judging event for a variety of reasons. It generates awareness for the contest and program, assists judges in collaborating together, and generates excitement for the results of your show.

However, organizing a live judging event might be challenging. It can be tough to gather together judges for programs with a vast geographical participant base. When you include event prices, accompanying hotels, and travel, it can be an expensive endeavor. Unforeseen circumstances (coronavirus, for example) can also make it difficult to attend.

Hundreds of activities have already been cancelled due to the coronavirus this year. Mobile World Congress, which is projected to draw 100,000 people to Barcelona, and Baselworld, the biggest international trade show in the watch industry, which was initially set for May in Switzerland, have been pushed back until January 2021.

But your awards program doesn’t have to fall victim to viruses. Your live judging event or meeting can be carried out virtually, and it’s easier than you think.

Judgify understands how to run things remotely because it is a 100% distributed firm. We understand what it takes to operate remote meetings, how to make recruiting decisions online without ever meeting a person in person, and how to use our appraisal software to conduct virtual judging events or meetings.

If you’re thinking about hosting a virtual judging event, here’s how to accomplish it and how to leverage the Judgify judging platform to make it happen.

Tips on using Judgify to facilitate live, virtual judging

Customize judging criteria, set up your own rules, and manage judging rounds:

• Create custom judging rounds and assign judges to them
• Set up your custom scorecard criteria with a title, description, min and max score
• Allow the users to assign all submissions or filtered submissions to judging groups
• Create a custom list of judges through flexible contest judging management.
• Lead awards rounds management for any type of contest.
• Establish the desired number of rounds.
• Customize judging criteria for your program.

Manage contest judge abstention to reduce possible disagreements:

• Manage judging assignments for every category, round, and group.
• Get a scorecard for each category with a different score formula.
• Define the judging round start and end date.
• Utilize additional options for judging (drop down for scoring, enable remark, allow judges to view each other’s scores, abstain, etc.).
• Send invitations automatically to groups of judges.

Adjust contest judge abstention management to reduce any event conflicts:

• Avoid conflicts of interest between judges and entrants through automated awards judge abstention management.
• Allow abstention for any number of entries.

Use Broadcasts to communicate quickly:

If you do not have teleconferencing software, you can communicate with your judges using the Judgify platform’s Broadcast option. You can tell judges about assigned submissions, when judging will begin, and when judgement will end.

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Necessary Features of an Online Contest Judging Tool

When hosting an online contest, you may receive a large number of entries. Are you willing to judge all of the submitted entries? Is there a method for you to ensure that you’ve evaluated all entries? Do you understand all of the key aspects of an online contest judging tool, whether you or your contest vendor are handling the scoring?

Here are a few things to consider when selecting one!

Multiple entries
Simply define, can the contest judging software support more than one user concurrently? One of the required elements of an online contest judging software is the use of unique logins to ensure that several judges can be logged in at the same time. This also guarantees that people judging each entry are transparent.

Entry Locking
Is the online contest judging tool, like the one mentioned above, capable of locking entries while they are being scored or after they have been assessed? Depending on the judging criteria, you may only need one decision per entry. To prevent lost work, an effective tool will lock out entries that have been scored.

Custom Scoring
Is it possible to customize the score to meet the needs of your contest? Some judgments, for instance, may be as basic as a 1–10 scale, whilst more rigors contests would have multiple categories that must be scored. Can each score be weighted differently depending on the category?

Ranking
Most online contest judging systems allow you to rate the entries you’ve scored. If the system you’re using requires you to compute a final score, it’s time to upgrade!

Ability to Segment & Search
The capacity to segment and search entries is a crucial element of an online contest judging software. This is especially significant if you’re running a global promotion and may receive entries in multiple languages. Another important function is search, which is useful if you need to review marked or specified entries.

Moderation Capabilities
Let’s face it: not all of the entries you receive for your online contest will be relevant or even eligible. Is it possible to mark or remove inappropriate entries from your online contest judging software?

Security
Is the software you’re using reliable? Does it safeguard user data and information? To secure your organization and your customers, whatever software you use must have outstanding security.

Do you intend to hold an online contest? Do you need assistance setting judging criteria for a contest? What about contest moderating and judging advice? Judgify specializes in the management of online contests and rewards. To get started, contact Judgify now!

The Bottom Line
Running remotely: How to Run Your Live Judging Event Remotely

In an increasingly globalized world, it’s easier than ever to host a virtual event. And Judgify provides you with the tools your judges need to make good decisions.