How Digital Technology Solves Your Team Contest Problems

By: Tetiana Hanchar Tetiana Hanchar
Date: Dec 15, 2017
Comment: 0
Category: Awards Management

Human power isn’t always enough. From mobile communication to SpaceX, digital technology is solving more and bigger problems of humanity. And if it’s good enough for that, don’t you think your contest’s organization team could benefit from the perks of digital too? To reduce labor and stress in the course of a contest set-up, your team should consider the assistance of tech.

The main idea of a tech-friendly contest organization

According to Enterprise Event Marketing, event technology helps event planners reduce costs by 30% and increase productivity by 27%. So, how do you leverage digital technology in contest organization with your team? The stage of pre-event contest set-up is about decision-making. Contest organizers who go for tech-friendly solutions leverage digital technology to consolidate their team effort, make smarter decisions, and improve operational efficiency.

The key processes of a tech-friendly contest set-up

To understand how digital technology can elevate a contest management cycle for your team, let’s review all the essential processes of a tech-friendly set-up:

#1. Planning and task completion

Whether you work with 2 people or a huge team, making the processes of collaboration and planning effective is fundamental. In the past are daily meetings in a physical space with the goal to check on the statuses, make decisions, and solve problems collaboratively. Digital technology has great instruments that allow completing team contest tasks faster and much more effectively. Here are some of the planning and task completion solutions:

Ditto. This is an advanced screen-sharing technology that allows your team members to connect to computers, projectors, and conference room televisions. The service is a great asset for sharing screens at the stage of visual development of the contest website, invitations, prizes, or location maps.
Asana. The ability to track the progress of your team members is a great way to achieve contest organization goals within set deadlines. Leverage Asana to assign tasks and keep the core organizational processes under your control.
Social Tables. If your team is working on organizing an in-house awards event, you can use software like Social Tables to visualize the layouts. With its advanced diagramming and room sets design modules, you can craft a digital venue online with your team without wasting time on travel.

#2. Contest promotion

Each contest team knows that getting the word out about an event and bringing it to the target audience is not that easy especially if your advertising budget is tight. Nevertheless, contest promotion is directly aligned with the event participation, attendance, and online engagement. To build effective promotional campaigns, consider motivating your team with the following tools:

Taboola. This is a content discovery platform that can showcase your contest data in social media and across the target publishers. With this platform, you can boost the generated content in few clicks and drive traffic on a massive scale.
Hootsuite. Social media is a reliable tool for making your contest shine in the place where your target communities interact. Hootsuite is a handy digital solution for discovering, scheduling and posting content across multiple social platform. This technology can definitely save bunches of time for your team!

#3. Contest management

If your contest project uses digital technology, you should opt for all-in-one tools that help align the key organizational, contest management, and tracking processes. Providing your team with one-stop software for contest management reaps generous benefits in terms of time efficiency, data collection, and centralized tracking. To improve your contest organization through digital consolidation, check out the following contest management tools:

Grant Lifecycle Manager. This is a digital platform for grant management that can be a perfect match if your team organizes fundraising events or scholarships. The flexible system of online applications allows your team members to check, verify, and adjust the entries in a real time. Apart from this, Grant Lifecycle Manager has an advanced module of follow-up activities and reporting that helps manage after-event communication easily.
eAwards. This platform builds a customizable contest system for entrants, judges, and your team. The assets of eAwards is the integration of ticketing services and an email marketing module.
Judgify. Judgify is an online software that helps contest organization teams handle events for any target sector from corporations to scholarships and non-profit organizations. In one place, your team members can craft a custom website for your online contest, publish it, manage submissions and judging processes, as well as retrieve valuable data through reporting.

How to showcase the use of digital technology by a project

Using digital technology to power your contest organization shouldn’t take place only behind closed doors. Award events that achieve high marks in tech employment attract more visitors. Here are the key ways to showcase that your project follows a digital path:

Streamline judging experiences. Use platforms that allow flexible evaluation of submissions online from any device. Streamlining judging experiences demonstrates that your project has no time zone or location restrictions due to the effective use of technology.
App your event guests. If you’re running an in-house contest, provide a digital event app for all attendees. This will help establish a strong messaging platform and facilitate navigation and networking during the contest, plus enable a good digital system for contact exchange.
Leverage statistics. Your contest team needs a digital tool that can collect all the event data in one place. By referring to your previous contest statistics, you build better experiences in future as well as showcase the use of digital reporting by your team.

Conclusion

Among all the team motivational ideas, digital technology has the most prominent role. Facilitating contest organization with automated tools helps get your team expertise up, save much time and labor, and benefits attendance experiences. Get started with Judgify to experience contest automation free of charge!