20 Ways to Simplify Contest Management

Of course, live events require organisational talent, time, and effort and rarely pass without last-minute stress, but knowing a few key things about online contest management will significantly simplify an event planner’s life and bring a great deal more success to their work.

Contest management meaning

The contest management software is a system of contest measures that are used to showcase the attributes of an event organisation, service, or brand. By launching an engaging contest and managing it well, event planners can provide a great outlet for various skills and products. 

Contest management process

Social media contest management takes some time and effort for preparation and may be divided into three phases: prior to the event, during the event, and post-event organisation and management. The huge advantage of Judgify’s high-tech solutions is that they allow every stage of an event to pass smoothly.

Before the contest

A personalised contest management system used during early contest planning can guarantee the effective management of sessions for attendees, configuration of the event agenda, procuring of expert speakers, invitations for judges, the provision of learning materials, and the offering of tickets. Many judges are experts in their subjects and can be easily invited through the judging module.

During the contest

There is always the option to get instant contest feedback for events, to track the judging success, to sell more tickets, to promote an additional contest, and to provide questionnaires to hear from attendees about the event program’s impact and so much more.

After the contest

Post-session surveys, questionnaires, advanced scoring and reporting, etc. are the most obvious tactics to apply after the contest is over. Online contest management solutions support the timing and content management as well as any judging activities, after which there is time for discussion. Send surveys immediately after each contest you arrange via your event marketing tools.

Read on to discover at least 13 ways to simplify the process of event management, make it easy for all participants, and manage your contest with ultimate success:

• Use special software.

Contest management software is a must for modern contest organisers and their contestants, juries and sponsors, etc. It is twice as fast and always better to process and score the results with a reliable online platform and marketing tool in one.

• Follow up with the latest technologies.

Contest management meaning is not just a  made up event organization but also using new event technologies. The event manager, just like a moderator, plays a key role. He or she is behind the scenes of everything that is happening and is responsible for everything that occurs. At the same time, he or she must effectively communicate with the whole team and delegate some roles. All of that can be accomplished with the latest contest technologies.

• Follow the laws and regulations.

There are regions like Singapore where abiding by the law is critical, and any event organisation should comply with all local regulations. Make sure that all the necessary supporting documentation is up to date. The same rules are mandatory for all contractors and suppliers.

• Choose a unique prize.

First, assess whether the organisation can afford to hold a fundraising, academic, or any other event and still cover the additional costs of worthwhile prizes.

• Geotarget your posts.

To be found more easily by your target audience, to post event content, and to get engagement, geotarget your customers. This type of content not only attracts the attention of the audience but will have every chance of becoming viral. When subscribers start posting your video, more people will see it, even internationally. This is in your favor.

• Make it simple to enter.

Making entry simple is important. Make sure that the conditions are simple and understandable to everyone who wants to participate for a chance to win the prize. This will attract the maximum number of participants. Even those who are not very interested will give it a try. It’s so easy, and the prize is worth it. Picking the right moment and holding a competition when it is very important for your sales is always about fast and easy access and clear rules.

• Set a clear time frame.

Some companies make the mistake of hosting a contest and not letting consumers know exactly when it starts or ends. By setting a time frame for entry, you’ll encourage consumers to enter while they’re on the page. Also, provide the date for selecting and announcing the winners. With clear deadlines, entrants will not feel distrustful toward your brand. They will know what to expect and when. 

• Measure the results.

Did you achieve your goals? If not, why not? Analysis of the work done will greatly help you in planning future events because you can take into account your previous experience. You can access your event success on the Judgify contest management platform and also make reports and marketing surveys.

• Follow up with those involved.

Finally, it is worthwhile to remember that some events in our lives just happen, and we should learn to accept their natural course. Even the best plan can fail. Therefore, in a contest event, the most important thing for you and your guests is to enjoy it and then to ask about ways to improve.

• Gamification

Likes, reposts, subscriptions to the group, or other social activities may not always be enough. The gamification of contests is another event marketing trend that will help you to achieve positive results faster and will provide an opportunity to better engage your contestants and juries. Utilize our event management resources to discover more about this useful organisation format.

• Make your target audience want it.

When compiling a guest list, you need to remember that these people should not only have the opportunity to help you realise your contest goal but also the desire to participate in it and share it with others. So put yourself in their place and provide them with whatever they want to simplify contest management.

• Reward shares.

All sorts of contests are a convenient and quick way to generate interest in your event, especially if you have the right prizes that are valuable to the audience. They will reward this with shares.

• Include storytelling.

Social networks are the perfect place to search for potential customers. However, to get more public interest, you should tell a story via your contest. If you correctly take advantage of this method, you are guaranteed a full house.

How Judgify can help you

Judgify’s new generation contest management system is a perfect solution for your contests. You can easily create and manage award categories for your contest of any type or size. You can group them or determine whether the clients need to endorse submissions for selected categories and so much more.

Judgify as contest management software

When using Judgify as contest management software, you can:

• Plan and publish your contests.
• Set your own award guidelines and set of rules.
• Establish award categories, submission requirements, payments, etc.
• Handle an international awards judging panel effectively and in a user-friendly way.
• Manage award submissions.
• Track awards progress, order payments, and custom filter for entrants using our submissions module.
• Invite judges.
• Determine judging criteria and set up judging rounds and abstention rules
• Get customized financial, scoring, and submissions reports, etc.

It is a perfect platform for contest management based on your desired scoring automation.

Features

The online contest management system provides all the necessary features for flawless professional contest management.

You will find the following:

• Awards event planning solutions
• Judging management apps
• Solutions for submission management
• Advanced scoring and reporting
• Features for business awards

You can always contact the team for any needed advice or to request a demo of any solutions you like from the list for free when you register and start your contest management.

Conclusion

Although contests are a fun way to connect with new and existing customers, you’ll want to be sure to avoid common mistakes during your next awards and other events. These tips for successful contest management are some easy-to-follow points for successful contest management. Start now to implement our advice to the fullest, and you are welcome to leave your comments and suggestions.